The key to employee retention lies in technology

Jim Scott - Managing Director of Accountancy at IRIS

Accountancy practice management software has come a long way. Today, features like automated billing and reconciliations are easily integrated into the day-to-day practice workflow of Wolters Kluwer Tax & Accounting UK customers.

Our employees work side by side with our customers to create and manage these solutions – driven by a deep understanding of their needs and addressing the rapid changes in their environment.

However, it’s often hard to look beyond improving performance in day-to-day operations. Amid Brexit, the COVID-19 pandemic and other disruptions, accountancy practices and their clients are dealing with an unpredictable economic landscape. Future business planning can appear daunting.

However, technology can support accountancy practices (and their clients) in making informed business decisions, and planning for the future. In the first part of our Accountancy Practice Management for Future-Fit Growth series, we’ll explore how they can use technology to define and easily track Key Performance Indicators (KPIs). Doing so gives practices closer control of performance tracking, and deeper insights that will inform strategic growth plans.

Saving Time

For several decades, business technology platforms have enabled practices to track performance metrics that they have customised. This highlights areas that qualify for improvement and underpins strategic planning.

Contemporary technology, such as CCH KPI Monitoring, makes setting up KPIs faster and easier for accountancy practices than ever before. This is vital today. The current business landscape demands that firms assess and amend KPIs more frequently, based on fresh market variables. KPIs such as client retention rate and business time-to-recovery have become increasingly prominent performance indicators in the past year. If clunky technology makes KPI management difficult, practices have less time and insight to plan future growth.

Reducing Risk
CCH KPI Monitoring makes it far easier to track KPIs and report on them. This is fundamental in minimising risk. For example, if a KPI is set to track and escalate debt filtered by overdue dates, the ability to easily set alerts and automatically generate reports is critical to practice performance management.

Some practices are manually running monthly reports to measure KPIs. Others are running real-time reporting engines, a key feature of CCH KPI Monitoring. This latter solution allows practices to review essential data at any time – covering both performance management and compliance requirements. They can do so remotely or on-premise.

This means that firms can assess issues before they become problems, and thus act proactively. Real-time reporting is a true asset in building a future-fit practice.

The Proof is in the Practice
A number of Wolters Kluwer customers have been using CCH KPI Monitoring for several years now. Our customers look to us when they need to be right. Ryecroft Glenton has successfully integrated CCH KPI Monitoring with its own system. This consolidates information from several sources, including CCH Central and CCH Practice Management.

“We can use the year end date to trigger a sequence of reminders. Have we asked for the books? Have they been received? If a request to a client has been outstanding for a certain period, the partner will receive an alert via email. For limited companies, we can monitor the corporation tax and Companies House filing deadlines – as well as the different deadlines for pension schemes”

– Ian Smith, partner at Ryecroft Glenton

Corporate events agency who benefited from greener graphics initiative

“Apogee are not just aprinting company, theyconsult with us and go onto deliver a full end to endservice from concept toinstallation. They go aboveand beyond and we lookforward to continuing ourjourney with them”

Corporate events agency who benefited from greener graphics initiative

“Apogee are not just aprinting company, theyconsult with us and go onto deliver a full end to endservice from concept toinstallation. They go aboveand beyond and we lookforward to continuing ourjourney with them”

Corporate events agency who benefited from greener graphics initiative

“Apogee are not just aprinting company, theyconsult with us and go onto deliver a full end to endservice from concept toinstallation. They go aboveand beyond and we lookforward to continuing ourjourney with them”

Corporate events agency who benefited from greener graphics initiative

“Apogee are not just aprinting company, theyconsult with us and go onto deliver a full end to endservice from concept toinstallation. They go aboveand beyond and we lookforward to continuing ourjourney with them”

The talent issue is critical for large accountancy firms. Good pay and opportunities for progression, while important, are no longer the biggest priorities for staff.

Instead, employees are increasingly looking for a purpose-driven, engaging, and positive culture that prioritises the employee experience.

With this shift, leaders need to consider if the environment they are creating is human-centric and employee-focused, as this will directly impact the type of people who choose to stay with your firm long term.

Good companies attract good people
Never underestimate the appeal of a good company, with a collaborative and transparent work environment, to attract and retain good employees.

Having that ‘big picture’ mindset while being trusted to do the job well, working together as team with shared accountability and credit, being able to give honest feedback without the fear of retribution, and freely being able to access data and information are all factors that create and foster a positive working environment.

It’s important to note that none of this is possible without clear and concise channels of communication.

Yet for many the workplace has become functional, disengaging, and inhuman.

There’s been an increase in the number of meetings needed, there is a never-ending back and forth of messages between team members, and the volume of applications needed daily to get the jo done is causing fatigue.  

Technology is ubiquitous and is now the biggest touchpoint across any firm. It is also second nature for first-time starters as well as the younger workforce who are increasingly becoming the majority. As such, it must seek to enhance the collaborative and transparent working environment, not inhibit it.

Having a tech-first mindset enables asynchronous workflows and improved agility within a firm, streamlining processes. It also allows for information, and the context of this information, to be made readily available.

Lastly, it makes your employee’s jobs easier as you remove the repetition and friction from tasks and allow them to truly focus on getting the job done, while inadvertently improving the customer’s experience, too.

But the technology needs to be in one place. Connected. Integrated. Simple. One entry. One list of clients. One user experience. Less to-ing and fro-ing.

Unlocking the human potential
Employees, whether they are driven by passion or purpose, are looking for meaning in their work and an engaging environment to work in. They are also looking for the freedom to choose what’s important to them.

By harnessing the power of technology to automate administrative, low-value tasks, often allocated to the younger workforce or new starters, you give your employees the ability to carve out and explore where their strengths lie.

This freedom to cultivate and develop skills is an exciting learning opportunity. It also unlocks the human potential at scale as this exposure and autonomy develops talent, while creating a positive, engaged mindset toward business projects.

Flexibility creates happy employees
As flexible working models have been introduced, technology has enabled a healthy work-life balance and the employee experience has substantially improved.

Digital tools have also been leveraged to gain insight and facilitate real-time pulse checks on health and wellbeing, as well build relationships between teams and the wider company itself.

There are many reports suggesting this has contributed to an increase in productivity, improved workplace diversity and inclusion, and higher levels of employee engagement. Essentially, flexible working models are making employees happy.



Additionally, there is a belief that if flexible working models have been adopted, an employer cares and considers the emotional and mental wellbeing of their employees more; and who wouldn’t want to recommend or talk highly of an employee that prioritises this?

Yet, there are also considerations to be made. Unfortunately, there can be a gap between what leaders perceive their employee’s needs to be and what employees need to feel supported when working in a flexible environment.

Leaders must ask:
What is the onboarding process for new employees?
Do employees have the right tools to make hybrid/remote/flexible working easy?Are the experiences of those working remotely and in-office the same?
Can you introduce initiatives like “no meeting Fridays” to free up time and help employees focus for the day?

By considering the employee experience, and leveraging tech to optimise and facilitate this, you ensure your firm keeps employees happy (and retained).

Conclusion
Matching and meeting employee expectations with intuitive digital tools will not only enhance your firm's current employee retention efforts, but ensure you are able to attract and secure new talent in the future.

May 2022

Accountancy Practice Management
for Future-Fit Growth: part I - the power of KPIs

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